MSK Group’s Whistleblowing policy and reporting instructions
We strive for responsible and ethical operation
An ethical and responsible approach is an integral part of our values and activities. To ensure compliance with the MSK’s Code of Conduct, we offer a whistleblowing channel which is open for all those who wish to inform us of any misconduct. It is vital for us to be able to intervene in any shortcomings and improve our activities.
Whistleblowing channel and its purpose
The whistleblowing channel provides a possibility of reporting any suspected misconduct related to MSK’s activities – anything that is inconsistent with the responsible and ethical principles set out in our Code of Conduct.
You can include your name in your report or send it anonymously. All reports are handled confidentially.
2. When to blow the whistle?
3. How to blow the whistle?
If you send your report via webpage-form anonymously we are not able to identify the source of the report.
4. Legal basis of the reporting instructions
5. Transfer of personal data to non-EEA parties
Procedure for processing reports
Only those processing the reports can access them. Each person processing reports is subject to the duty of non-disclosure, which guarantees confidential processing of reports. While a report is being processed, the responsible person may turn to other persons for information and expertise. This is also done confidentially.
Reception of reports
The rejecting a report might occur if:
- the report is insincere or malicious
- sufficient information for investigating the matter further is not available; or
- the issue referred to in the report has already been resolved.
If the report concerns matters that are not within the Code of Conduct’s scope of application, Chairman of the Group and Group CEO will take appropriate action to solve the problem.
Any intrusive information of personal nature concerning such areas as health or political, sexual or religious beliefs will not be investigated.
Investigation of a report
All reports will be handled in confidence.
A person whom the suspicion concerns or who has an interest in the matter will not participate in investigating a report.
The processing person or other persons participating in the investigation process will make no attempt to identify the whistle blower unless this person is willing to provide the contact details.
Where the report concerns an offence, the whistle blower will be told that revealing their identity may be necessary in connection with a pre-trial investigation carried out by the authorities and a court hearing.
No-one who reports their suspicions in good faith and participates in investigating potential breaches of our Code of Conduct will incur negative consequences for it. Abuse of the whistleblowing channel, or deliberately reporting false information, is a serious violation that may have further consequences.
Privacy of a person identified in a report and their access to information
All protective measures required to prevent the destroying of evidence and other acts that might harm the processing and investigation of the report will be applied to these rights.
Removal of data
Please, do not include sensitive personal information about any individual mentioned in your report if it is not necessary for describing your concern.